Since the introduction of computers, business are striving to limit the use of paper in the transaction process. Depending on the company size, there are businesses which generate hundreds of invoices every single day which is why it only makes sense if the process is automated. Emailing an invoice cannot be considered as e-invoicing because the client cannot get every aspect of the bill at a glance. Also, another problem with emailing the invoices is the mail float issues which can prolong the delivery time. It is not even better with paper-format invoices given that even express mailing still takes some time especially if the distance to be covered is long. E-invoicing is constant and the templates are designed in a way that the information will be captured readily. You will not have to worry about delays in the delivery of the invoice because the documents are delivered very fast. This is time saving which is something every entrepreneur always works towards.
If you are sending electronic invoices, expect to get your money faster. There is usually a protocol for making payments and not getting the figure and writing a check. The person who receives the bill will have to confirm the validity of the invoice, the kind of business that was carried out, vendor name and even the number. These validations can be done through data capture technologies instead of doing the manual validation. After the invoice has been sent, the vendor will still have to place a phone call in order to confirm that it has been received. This is the process that takes a lot of money in the entire invoicing issue. This is a cost you can eliminate altogether if you are doing invoice.
Many people have had to deal with lost paper invoices and emails. When the loss happens, the debtor will try to find it and you only get notified if they have done the best to recover it in vain and several days will have passed by the time you get to know that the loss happened. The good thing in this process is that it is not just meant to benefit the seller but also the buyer because he or she will be able to see the urgent payments and a good display of the payments so that proper preparations on how to distribute the funds can be made on time. You will not have to keep on borrowing money because the buyers did not deposit the money on time.